Event Request Form - Private Reservations

Your name *

Email address *

Phone number *

Purpose of the Event *

Tell us more about the event or reason for this request. What type of event are you planning and what do you plan to do?
For example Wedding Shower, Baby Shower, Birthday Party, Family Reunion/Gathering, Business event, etc.
Please use our Wedding & Reception Request Form for all wedding &/or wedding reception requests.

Alternate Date

If the original date requested is not available, do you have an alternate date in mind?

Start Time of Event *

What time will the event start?

End Time of Event *

What time will the event end?

Location Requested *

Please check all areas you will need access to during your event.

Family Life Center - Gym

Family Life Center - Kitchen

Family life Center - Foyer Spaces (both rooms beside kitchen)

Family Life Center - High School Room

Children's Center - Kitchen/Dining

Children's Center - Kidsview Room

Children's Center - Large Classroom by Video Room

Children's Center - Small Classroom by Video Room

Connect Center - Hyphen Classroom

Connect Center - Lifeline/Singles Classroom

Connect Center - Young Marrieds Classroom

Worship Center - Sanctuary

Worship Center - Upper Room

Worship Center - Multi-Purpose Room

Other

Will you need additional set-up & tear down time for your event? *

How long would you like to reserve the room(s) needed for your event?
(Examples: 8 am - Noon // Noon - 4pm // 8am-8pm // or 8 am- Mid-night)
Do you need additional set-up or tear-down days?

Will you be serving food? *

I understand I am responsible for providing all plates, cups, cutlery, napkins, etc. for food events. *

You are welcome to use the pots, pans, and serving dishes. Disposable pantry items purchased by Eastview are not for personal use. This includes pantry cooking supplies such as cooking oil, seasonings, drinks, aluminum pans, ziplock bags, etc.
Please note: The ice machines must be turned on in advance to produce ice. If you prefer, you may bring the ice needed for your event.

How many Tables & Chairs will you need? *

Please describe the desired room set-up. Quantities of tables & chairs available vary by building.
Tables & chairs can not be moved from one building to another.

We offer:
4 ft rectangular tables
6 ft trectangular tables
8 ft rectangular tables
60 in round tables
black folding chairs (Family Life Center)
metal folding chairs (Children's Center)

Gym Play Set-Up *

No Volleyball or Basketball Set-up Needed

Half Court Volleyball

Full Court Volleyball

Half Court Basketball

Full Court Basketball

Will you need use of a monitor to play a video or presentation? *

yes

Will you need a tech to assist and run your video or presentation? *

Please note: $50 tech fee 4 hours or less // $100 fee for over 4 hours // $10 per hour over 8 hours

yes

Will you need sound or lighting? *

yes

Will you need a tech to assist and run the sound/lighting? *

Please note: $50 tech fee 4 hours or less // $100 fee for over 4 hours // $10 per hour over 8 hours

yes

Your Responsibilities

I understand I am the responsible party for this event. *

I understand I am expected to be a good steward of the areas of the Eastview UPC campus used for my event.

The use of alcohol and tobacco is prohibited in all areas of the campus.
Children must be supervised at all times.
Food and drinks are to be confined to the tiled areas of the campus.
Food and drinks are not allowed on carpeted areas or the gym unless prior approval is given.
Taping, mounting, or displaying items on any painted surface is not allowed.

I understand I am responsible for the set-up, clean-up, and return to normal set up of the facility or area used.
I will remove all items brought in for use at the event immediately after the event unless given prior permission. (decorations, props, food, etc.)
I will return all items used to their proper storage locations.
I will remove all trash from the space used and take it to the dumpster.
I will wipe down tables & countertops after use.
I will spot clean any sticky spills with hot water only.
I will sweep the floor, and I will vacuum if it is needed.
I will turn off Heat/AC if I turned it on.
I will ensure the building is secure by locking all doors and turning off lights.
I understand I am not responsible for mopping floors or detailed cleaning.

Eastview Family Life Center Guidelines *

A chaperone must be present at all times.
Chaperones must be church members age 21 or older.
Church members are responsible for guests complying with the rules.
No food or drink is allowed in the gym play area.
No foul language.
No unsportsmanlike conduct.
Make sure the gym is clean after play.
Put all equipment away after use.
Turn all lights & AC/Heat units off.
**Tennis shoes only in the gym play area.**
Fellowship Hall/Kitchen is off-limits unless given prior approval.
Items such as tables, chairs, kitchen items, and gym equipment are not be removed from the building.

Gym Dress Code for Males:
No shorts of any kind.
No cut-off shirts.
No sleeveless shirts unless worn over a shirt with sleeves.

Gym Dress Code for Females:
Skirts only - length to the knee
No sleeveless or cap-sleeve tops.
No midriff shirts.

I understand Eastview UPC reserves the right to decline or cancel the use of its facilities at any time for private/personal events. *

Church events always take priority over private events.
Private events taking place on church property must be in compliance with Eastview UPC's beliefs, policies, and statement of faith.
While we will do our best to ensure your event is able to happen as you desire, we simply cannot foresee some events such as funerals or other short-notice situations that could necessitate the cancellation of your event.

I am requesting permission to use the Eastview UPC facilities/campus for a private event. I understand this event will not be placed on Eastview's calendar of events until it is approved. *

All use of Eastview facilities requires Pastoral approval. The church office will contact you regarding approval or denial of your event request.

Set-Up & Equipment

Your Responsibilities